User Roles: Create a publication workflow and user permissions | Prismic Tutorial

Starting on the Starter plan, you can invite users to your repository. To invite a new user, go to Settings > Users. In the input field, type in the new user's email address and click "send."

The new user will receive an email notification and if they don't already have a Prismic account, an invitation to sign up.

The new user will appear as Pending until they have accepted their invitation. A pending invitation is counted as one user in your plan.

You can cancel an invite by clicking Cancel in the pending invitations list.

In Basic plans, all users have the role of Administrator.

In Professional plans, there are three user roles available: Writer, Publisher, and Administrator.

Once a user has accepted an invite, you can set their role. All new users have the role of Writer by default.

User roles facilitate a collaborative workflow. Here are the rights and abilities of the different roles:

- Edit documents, without publishing changes

Everything an Administrator can do, plus: 

These user roles are designed to allow Writers to create content and Publishers to review and publish content.

When you transfer ownership of a repository, any payment details will remain. That means you might continue to get billed for the repository after you have been removed from it.

If you wish to remove your Credit Card details, contact us via the help center.

In Settings > User, there is a section for transferring ownership of your repository to another user.

Select the user you want to transfer ownership to, and click Transfer ownership.

Free plans can only have one user, so this feature works differently. 

Because free plans can only have one user, transferring ownership means that you will lose access to your repository.

In Settings > Users, scroll to Transfer ownership. Type in the email address of the new owner, and then click Transfer ownership.

The ownership will transfer when the new owner accepts the ownership. Until that point, you can cancel the transfer by clicking Cancel.

On this page, you'll learn how to invite and manage users.

Roles per locale is available on Enterprise plans

Reach out to our Sales team for more information.

To user roles per locale, you must have at least two locales in your repository. Learn how to add locales in Manage Languages and Locales.

Only Administrators can edit user roles. Let's go over the steps for inviting users and editing their roles.

When roles per locale is activated for the first time, anyone who wasn’t already an administrator will be able to view documents in all languages but without access to edit them. You’ll need to assign each member their new roles per locale to enable them to edit.

In your repository, go to Settings > Users. Send an invitation to a new user. You can grant or limit access to certain locales from the moment you send the invitation.

Go to your repository's Settings > Users. Select the languages for each user using the + Add a locale button.

By default, everyone in the repository can see all documents in all existing locales, but they will only edit for the locales you give them access to.

The Roles per locale facilitates a collaborative translation workflow. Once you grant a specific role to a user, you can assign their role per locale. There are two main user roles: Contributors and Admins.

Once you grant the contributor role to a user, you can assign their role for each locale. Their role can be either Writer or Publisher.

Edit documents without publishing changes.

View documents from other locales and copy them to permitted locales.

Publishers can do everything a Writer can do, plus:

Schedule releases if they have publisher rights for every locale in the release.

Administrators can do everything a Contributor can do, plus: 

For more information about standard user roles, consult Manage Users.

Roles per locale gives you more control over user roles in multi-language repositories.

Manage Users

Inviting users

User roles

Transferring ownership

Warning: Payment details

Paid plans

Free plans

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